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The 8th (Cyclist) Battalion The Essex Regiment – Bi-Metal Cap Badge.
Maker Marked Lambourne.
Out of stock
The 8th (Cyclist) Battalion The Essex Regiment – Bi-Metal Cap Badge.
Maker Marked Lambourne.
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Key Details:
Policy Prepared by: Dave Clarke
Approved by board on: 11/06/2019
Policy became operational on: 11/06/2019
Date Next Review: 10/11/2025
Updated on: 11/11/2024
Steady The Buffs Militaria needs to gather and use certain information about individuals.
These can include customers, suppliers, business contacts, employees and other people the organization has a relationship with or may need to contact. This does include the monitoring of visitor traffic to the site.
This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards – and to comply with the law.
This data protection policy ensures Steady The Buffs Militaria:
The Data Protection Law 1998 describes how organisations – including Steady The Buffs Militaria – must collect, handle and store personal information.
These rules apply regardless of whether data is stored electronically, on paper or on other materials.
To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles. These say that personal data must:
This policy applies to:
It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998. This can include:
This policy helps protect Steady The Buffs Militaria from some very real data security risks, including:
Everyone who works for or with Steady The Buffs Militaria has some responsibility for ensuring data is collected, stored and handled appropriately.
Each team that handles personal data must ensure that it is handled and processed in line with this policy and data protection principles.
However, these people have key areas of responsibility:
o Keeping the board updated about data protection responsibilities, risks and issues.
o Reviewing all data protection procedures and related policies, in line with an agreed schedule.
o Arranging data protection training and advice for the people covered by this policy.
o Handling data protection questions from staff and anyone else covered in this policy.
o Dealing with requests from individuals to see the data Steady The Buffs Militaria holds about them (also called ‘subject access requests).
o Checking and approving any contracts or agreements with third parties that may handle the company’s sensitive data.
o Ensuring all systems, services and equipment used for storing data meet acceptable security standards.
o Performing regular checks and scans to ensure security hardware and software is functioning properly.
o Evaluating any third-party services, the company is considering using to store or process data. For instance, cloud computing services.
o Approving any data protection statements attached to communications such as emails and letters.
o Addressing any data protection queries from journalists or media outlets like newspapers.
o Where necessary, working with other staff to ensure marketing initiatives abode by data protection principles.
These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the IT manager or data controller.
When data is stored on paper, it should be kept in a secure place where unauthorised people cannot see it.
These guidelines also apply to data that is usually stored electronically but has been printed out for some reason.
When data is stored electronically, it must be protected from unauthorised access, accidental deletion and malicious hacking attempts.
All servers and computers containing data should be protected by approved security software and a firewall.
Personal data is of no value to Steady The Buffs Militaria unless the business can make use of it. However, it is when personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft:
The law requires Steady The Buffs Militaria to take reasonable steps to ensure data is kept accurate and up to date.
The more important it is that the personal data is accurate, the greater the effort Steady The Buffs Militaria should put into ensuring its accuracy.
It is the responsibility of all employees who work with data to take reasonable steps to ensure it is kept as accurate as possible.
All individuals who are the subject of personal data held by Steady The Buffs Militaria are entitled to:
If some individual contacts the company requesting this information, this is called subject access request.
Subject access requests from individuals should be made by email, address to the data controller at admin@busysheepdesigns.co.uk The data controller can supply a standard request form, although individuals do not have to use this.
Individuals will be charged £10.00 per subject access request. The data controller will aim to provide the relevant data within 14 days.
The data controller will always verify the identity of anyone making a subject access request before handing over any information.
Disclosing Data for Other Reasons
In certain circumstances, the Data Protection Act allows personal data to be disclosed to law enforcement agencies without the consent of the data subject.
Under these circumstances, Steady The Buffs Militaria will disclose the requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and from the company’s legal advisers where necessary.
Steady The Buffs Militaria aims to ensure that individuals are aware that their data is being processed, and that they understand:
